How a vehicle fleet without policy could hurt your business
A fleet policy defines what your business wants to achieve with its vehicles, and sets parameters for procurement and driver behaviour. The essentials of a fleet policy are all around providing clarity for:
- What is the purpose of the policy?
- What is the purpose of the vehicles?
- What is the employee’s entitlement?
The creation of a fleet policy should involve multiple stakeholders throughout the business such as HR, sales, procurement, the fleet manager, and increasingly, work health and safety.
Fleet policies cover an increasingly complex area
It’s increasingly important for New Zealand businesses to be transparent about the management of the fleet. Your business has to consider a multitude of factors with the fleet including operation, cost, sustainability, entitlement, behaviour, and safety to name a few.
The absence of a fleet policy could result in an unessessary spend on vehicles that are not fit-for-purpose, and make it difficult to determine whether you’re effectively managing your fleet.
Policy awareness
Making employees aware of polices is key to ensuring compliance. Proper communicationand reminders to all employees who use or are likely to use vehicles will improve the chances of a policy having a positive impact on your business.
A policy helps prevent the wrong vehicle for the job
Allowing employees to select any vehicle so long as it is below a certain cost could hurt your business. By not controlling vehicle selection, management could end up with a vehicle that no one wants to drive, is not fit for purpose, and costing the business.
Drafting a fleet policy can seem like a daunting task but having one in place allows your organisation to set the standards that need to be met. With advice from an expert fleet manager like FleetPartners, your business can create or review a policy that suits your operation.
Important Information: Information in this article is current as at 20/07/17 and is subject to change. The information is general in nature, does not take into account the particular objectives or financial situation of any potential reader and is for information purposes only. FleetPartners does not represent or guarantee that the information is accurate or free from errors or omissions.
Recommendations on Health and Safety policies in relation to company leased and owned motor vehicles.
Read the inaugural issue of our online FleetView magazine to keep you and your business up-to-date with the latest fleet news.
Read the latest issue of our online FleetView magazine to keep you and your business up-to-date with the latest fleet news.
Traditionally, safety hasn’t been top of mind when organisations add cars to their fleets. No one sets out to buy a below-par vehicle but the purchasing criteria tend to be focused elsewhere.
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